Role: Operations Officer

Posted: Date: October 12th 2018

Salary: £23,000

Location: London

Job start date: Asap

Closing date for receipt of applications: 26th October

Interview date: To be confirmed

Contract type: Permanent

Contract term: Full-Time

Hours:                                   37 hours per week

Salary:                                   £23k (more for exceptional candidates) with training opportunities

Responsible to:                   Chief Operating Officer

Location:                              London (Central Office)

Overview

The role of the Operations Officer is to under the direction of the COO, to provide administrative support to the core central team functions of general administration, marketing, finance, HR and governance support.  The post-holder will work closely with the directors of those areas to ensure the smooth running of the central team.

Specific Responsibilities

  • Ensure the Chief Operating Officer is kept informed of matters of relevance and then communicate these matters to other members of the team on a need to know basis.
  •  Marketing: collate survey information for analysis, updating school and Aldridge Education websites, providing weekly information for newsletter, ensuring websites are compliant
  • Finance: to process purchase orders, purchase invoices and sales invoices for the central team.  To create new suppliers on the finance system for purchases.
  • HR: to work closely with the HR Director in relation to recruitment of central and key leadership posts.  This will involve collating application forms and long-listing candidates as per person specifications.
  • Governance support: to support the Director of Governance in the administration  and distribution of agendas and all papers for Finance & Resources Committee, Education Committee and Trust Board.
  • Educational support:  to support the Education Team with organising Principal’s Forum and other general duties.
  • General administration: being the first port of call for visitors to the central office, dealing with general incoming and outgoing correspondence, telephone calls and enquiries from external parties and other administrative duties as required.
  • To be aware of education related issues and be forward thinking in how these may affect the Trust. If necessary to then be able to communicate these to the relevant stakeholders in a sensitive and professional way.
  • Other:  using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel and Access to produce correspondence and documents and maintain presentations, records, spreadsheets and databases.
  • Be prepared to undertake any other duties within the role as required.

Training

The post holder will be expected to undertake professional development as appropriate to the post and in the context of personal development.  There will be an opportunity to undertake training in areas of marketing as this is key to the Trusts longer term plans.

The post holder will also be expected to develop a good awareness across multiple operational areas.

How to apply

Send a CV and a covering letter, addressing how you meet the person specification of the role, to hr@aldridgeeducation.org.  If you have any queries in relation to the role you may contact Kit.Lam@aldridgeeducation.org

The closing date for applications is midday on 26 October 2018.  Applications received after this time cannot be considered.  Interviews will be held on a rolling basis.

Aldridge Education is committed to safeguarding and promoting the welfare of children and young persons and expects all staff and volunteers to share this commitment. For this post, the successful candidate will be required to undergo a Disclosure and Baring Service check.

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